Administrative Coordinator - Finance
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7 Full-time 14 hours ago Full Job Description What Success Looks Like In This Job Mission:
To be a reliable and proactive agency that protects and serves the community equally Vision:
To provide a trusted and respected service to our community through strong leadership, professionalism, and innovation.
Values:
Dependability, Collaboration, Compassion, Unity The Adams County Sheriff's Office is looking for an administrative accounting whiz who is organized, has a knack for building internal and external relationships, and has great customer service skills.
This position is open until filled.
Examples of Duties for Success Summary of Job Duties:
Research and verify incoming invoices/statements to ensure accuracy and proper approval authority.
Prepare and process vouchers and purchase order invoices; verify account coding for accuracy and completeness.
Input all accounts payable data to JD Edwards accounting system; review and balance to batch reports before posting; assure the accuracy of all accounts payable processing.
Research and resolve discrepancies with vendors regarding invoices or statements.
Maintain accurate paperwork supporting expenditures.
Research and review various accounts/expenditures as requested and respond to inquiries related to budgets, expenses, reports, invoices, or account status.
Generate invoices for various divisions.
Accounts receivable to include invoicing, monitoring, working with departments on past due accounts, and working with county regarding write offs and accounts going to collections.
Cash receipting, batch reconciliation and processing of deposits.
Review and enter purchase requisitions into JD Edwards.
Coordinate with Contract Specialist on purchase order status and/or issues.
Reconcile open purchase order report weekly and notify County for errors or corrections.
Follow up with various departments on open purchase orders, end-of-year rollovers, and closing of purchase orders.
Order and maintain records for all agency cell phones, stipends and reconcile monthly billings for accuracy.
Reconcile petty cash checking, cash drawer audits, and credit card transactions Provide training on cash receipting, procurement card processing, accounting practices, and county policy.
Enforce Sheriff's Office policy and procedures related to accounting and uniform policies.
Verify expenditures to the monthly general ledger and request any corrections as necessary.
Prepare and maintain accurate spreadsheets related to various accounts or tasks.
Review Batches prior to Manager approval Assist with quarterly grant reporting Enter and submit Forfeiture DAG's Auditing and approving monthly Pcard transactions Provide support to the Finance Manager; assist with special projects as assigned.
Regular and predicatable attendance.
Qualifications for Success Minimum Requirements:
Excellent knowledge in spelling, grammar, and punctuation; mathematical principles as applied to financial accounting, filing, and letter writing.
Must have High School Diploma or equivalent Three years of accounting in accounts payable, finance, or banking with a background in general fund accounting.
More Qualifications for Success Knowledge, Skills, and Abilities Operate modern office equipment; computer skills to include knowledge of JD Edwards software/MS word/Excel/Access/Outlook are required, and proficient ten-key and keyboarding by touch.
Solid knowledge of math and grammar, accuracy in reconciling monies, and developing spreadsheets to word/Excel/Access/Outlook are required.
Other Information This position will require successfully passing the following:
Pre-screening of minimum qualifications Skills test Oral Interview Extensive Background Check Job Suitability Exam Computerized Voice Stress Analysis (CVSA) If a conditional offer is given, you will be asked to:
Schedule a Medical and Drug Screening Depending on the position, a psychological exam may also be scheduled Our process takes approximately 45 days from the start of the background process.
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.
Click here to watch our video about why Adams County is an Employer of Choice!Benefits You Expect:
AFLAC Supplemental Medical Insurance Basic Term Life & Optional Term Life Insurance Deferred Compensation Plan Dental/Vision/Medical Plans Generous Vacation/Sick leave Long-Term Disability Retirement Plan Short-Term DisabilityPlus some you might not expect:
Employee Assistance Program Employee Fitness Center Employee Health Clinics Flexible Work Schedules Recreation Center Discounts Remote/Hybrid work options, depending upon position Sheriff's Office positions are not currently eligible for Remote/Hybrid work options Training & Tuition Reimbursement Programs Wellness programs.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Full-time 14 hours ago Full Job Description What Success Looks Like In This Job Mission:
To be a reliable and proactive agency that protects and serves the community equally Vision:
To provide a trusted and respected service to our community through strong leadership, professionalism, and innovation.
Values:
Dependability, Collaboration, Compassion, Unity The Adams County Sheriff's Office is looking for an administrative accounting whiz who is organized, has a knack for building internal and external relationships, and has great customer service skills.
This position is open until filled.
Examples of Duties for Success Summary of Job Duties:
Research and verify incoming invoices/statements to ensure accuracy and proper approval authority.
Prepare and process vouchers and purchase order invoices; verify account coding for accuracy and completeness.
Input all accounts payable data to JD Edwards accounting system; review and balance to batch reports before posting; assure the accuracy of all accounts payable processing.
Research and resolve discrepancies with vendors regarding invoices or statements.
Maintain accurate paperwork supporting expenditures.
Research and review various accounts/expenditures as requested and respond to inquiries related to budgets, expenses, reports, invoices, or account status.
Generate invoices for various divisions.
Accounts receivable to include invoicing, monitoring, working with departments on past due accounts, and working with county regarding write offs and accounts going to collections.
Cash receipting, batch reconciliation and processing of deposits.
Review and enter purchase requisitions into JD Edwards.
Coordinate with Contract Specialist on purchase order status and/or issues.
Reconcile open purchase order report weekly and notify County for errors or corrections.
Follow up with various departments on open purchase orders, end-of-year rollovers, and closing of purchase orders.
Order and maintain records for all agency cell phones, stipends and reconcile monthly billings for accuracy.
Reconcile petty cash checking, cash drawer audits, and credit card transactions Provide training on cash receipting, procurement card processing, accounting practices, and county policy.
Enforce Sheriff's Office policy and procedures related to accounting and uniform policies.
Verify expenditures to the monthly general ledger and request any corrections as necessary.
Prepare and maintain accurate spreadsheets related to various accounts or tasks.
Review Batches prior to Manager approval Assist with quarterly grant reporting Enter and submit Forfeiture DAG's Auditing and approving monthly Pcard transactions Provide support to the Finance Manager; assist with special projects as assigned.
Regular and predicatable attendance.
Qualifications for Success Minimum Requirements:
Excellent knowledge in spelling, grammar, and punctuation; mathematical principles as applied to financial accounting, filing, and letter writing.
Must have High School Diploma or equivalent Three years of accounting in accounts payable, finance, or banking with a background in general fund accounting.
More Qualifications for Success Knowledge, Skills, and Abilities Operate modern office equipment; computer skills to include knowledge of JD Edwards software/MS word/Excel/Access/Outlook are required, and proficient ten-key and keyboarding by touch.
Solid knowledge of math and grammar, accuracy in reconciling monies, and developing spreadsheets to word/Excel/Access/Outlook are required.
Other Information This position will require successfully passing the following:
Pre-screening of minimum qualifications Skills test Oral Interview Extensive Background Check Job Suitability Exam Computerized Voice Stress Analysis (CVSA) If a conditional offer is given, you will be asked to:
Schedule a Medical and Drug Screening Depending on the position, a psychological exam may also be scheduled Our process takes approximately 45 days from the start of the background process.
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.
Click here to watch our video about why Adams County is an Employer of Choice!Benefits You Expect:
AFLAC Supplemental Medical Insurance Basic Term Life & Optional Term Life Insurance Deferred Compensation Plan Dental/Vision/Medical Plans Generous Vacation/Sick leave Long-Term Disability Retirement Plan Short-Term DisabilityPlus some you might not expect:
Employee Assistance Program Employee Fitness Center Employee Health Clinics Flexible Work Schedules Recreation Center Discounts Remote/Hybrid work options, depending upon position Sheriff's Office positions are not currently eligible for Remote/Hybrid work options Training & Tuition Reimbursement Programs Wellness programs.
Estimated Salary: $20 to $28 per hour based on qualifications.
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